Tenant personal data

1. Identity Verification

Please enter your first and last name.

First

Middle

Last

To verify your identity, please transfer PLN 1 (which will be refunded) to the following bank account:

94 1090 1102 0000 0001 5294 5004

To Be Rent Aneta Berent

Title: Identity verification

Please ensure that the transfer is made from your personal bank account, where the account holder’s name matches the information provided in your application.

After verification, the PLN 1 will be refunded to the sender’s account, confirming that the personal data matches.

2. Citizenship and Personal Information

At this stage, please indicate your citizenship and provide your personal information.

Please Choose Document

__ID
__Passport
__Residence card

ID Number

Passport Number

Residence Card Number

Document Expiry Date (Passport/ID or Residence Card)

DD/MM/YYYY

Citizenship

PESEL Number (Polish ID Number) or Date of Birth

Home Address

Address Line 1

City

State / Province / Region

Postal Code

Country

Email

Phone number

3. Income Verification

To verify your income, please provide the following two types of documents:

Document confirming the basis of income: This can be an employment contract or a certificate from your employer.
Document confirming receipt of income: Please submit original PDF bank statements documenting all salary transfers received from your employer over the past 3 (three) months.

Important: Full transaction histories from your bank account and screenshots will not be accepted.

Please attache: Document confirming the basis of income

Click or drag files to this area to upload. You can upload up to 5 files.

The conclusion of the lease agreement depends on the positive result of the client’s legal and financial verification.

Pleas attache: Document confirming receipt of income. Please submit original PDF bank statements documenting all salary transfers received from your employer over the past 3 months.

Click or drag files to this area to upload. You can upload up to 4 files.

4. Rental Payment Verification

To confirm your history of timely rent payments, please provide proof of rent payments for the past three months for your current residence. Acceptable documents include:

Bank transfer confirmations in original PDF format or scanned copies of bank statements, showing:

Date of payment
Amount paid
Recipient’s (landlord’s) details
Payment reference (e.g., “Rent for [month/year]”)

Important: Full bank account transaction histories and screenshots will not be accepted.

Pleas attache: proof of rent payments for the past three months for your current residence

Click or drag files to this area to upload. You can upload up to 4 files.

5. Emergency Contact

This person may be contacted in case of emergency situations, such as health issues or other urgent matters.

Emergency Contact Name and surname

First

Last

Emergency Contact Phone number

Relationship to the tenant

Conditions of offer:

Please specify any requests or conditions attached to the offer you are making. These points will be included in your tenancy agreement if they are agreed by the property owner.

Terms and conditions

__I have read and agree to the Terms and conditions

Payment of rent
The first instalment of rent must be paid in PLN when you sign the tenancy agreement. Thereafter, rent is payable by standing order (unless agreed otherwise) to arrive on the due date as stated in the tenancy agreement. This means that the standing order must be set up so that the funds leave your account three days before the rent is due. The full rent must be paid by a single standing order.

Deposit
A deposit equivalent to six weeks’ rent must be paid in cash when you sign the tenancy agreement and is held by landlord for the duration of the tenancy in accordance with the terms of the tenancy agreement.
All deposit deductions must be agreed in writing by both landlord and tenant upon the termination of the tenancy. The tenancy agreement entered into is between the landlord and the tenant and, therefore, the tenant cannot hold To Be Rent liable for any deductions made from the deposit which may fall into dispute.

Subletting
By completing this form you confirm that you intend to enter into a private residential tenancy in your name and that you will not (i) sublet the property; (ii) advertise the property on any print or other media, including (but not limited to) internet-based marketing website, or other social media or messaging website or app; or (iii) take in paying guests or lodgers, without the prior consent of the landlord.

Management of the property
At the start of the tenancy we will advise you who is responsible for managing the property. To Be Rent is not managing the property and we cannot authorise any repairs or maintenance or guarantee the speed at which repairs will be carried out.
You may have to obtain the landlord’s consent before proceeding with a repair. It is your responsibility to provide access for the contractor.

Insurance
It is your responsibility to insure your own belongings throughout the tenancy.

Anti-Money Laundering Regulations
To Be Rent is subject to the Money Laundering Regulations 2017. As a result we will need to obtain and hold evidence confirming your identity, proof of your address and source / destination of funds. We will be unable to proceed with any offer until we are in receipt of this information and have completed a satisfactory AML check.

Consequences of early termination
If you vacate the property prior to the end of the term, you will remain liable to pay rent until the term expires or the property is re-let whichever is earlier. You will also be responsible for any other reasonable costs (e.g. Internet, satellite television contracts, TV licences, cleaning, admin fees etc) incurred from that point until the end of the term. For the avoidance of doubt this clause shall not take effect where you are operating a break clause within your Tenancy Agreement.

I confirm that the information I have provided above is accurate and that I have read and understood the Terms and conditions detailed overleaf. I accept that by signing this document I am bound by its entire contents. – Tenant Signature

Clear Signature

Checkboxes

__I have read and received INFORMATION CONCERNING THE PROCESSING OF PERSONAL DATA *

INFORMATION CONCERNING THE PROCESSING OF PERSONAL DATA

In accordance with Article 13, section 1 and 2 of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation), (Official Journal of the European Union Laws of 2016, No 119, page 1, as amended later as GDPR) and pursuant to the Provisions of the Personal Data Protection of 10 May 2018 ( Journal of Laws of 2018, item 1000, as amended), we hereby supply you all due information:

1. Personal Data Administrator:
The Personal Data Administrator is To Be Rent Aneta Berent with its registered office in Gdynia 81-603, Kanskiego 9B/3, NIP: 7732275639, (hereinafter referred to as the Administrator). You can contact the Administrator in the following way:
By mail to: To Be Rent, Kanskiego 9B/3, 81-603 Gdynia;
By e-mail to: contact@toberent.com

2. Data Protection Inspector:
The Administrator has not appointed the Data Protection Inspector. You can contact us as follows: by E-mail address: contact@toberent.com, by phone at: +48 573 979 799, by post to the following address: To Be Rent, Kanskiego 9B/3, 81-603 Gdynia,

3. Purposes of data processing and the legal base for data processing:
Your personal data shall be processed by the Administrator in order to perform a contract.
The legal base for the data processing is article 6, section 1, (a)-(b) GDPR, namely, voluntary consent to the processing of data or the necessity of data processing in order to perform the contract.

4. Data retention period:
Your personal data will be kept for a period necessary to complete the contract and the limitation period of claims under this contract.

5. Recipients of data:
Your data may be shared with suppliers who provide us with services related to processing of your personal data, for example IT suppliers. Such entities process personal data confidentially, in compliance with our contractual obligations and related purposes.

6. Rights related to the processing of your personal data:
According to GDPR, you have the following rights:
a. the right to withdrawn consent
b. the right to access your personal data
c. the right to rectification
d. the right to erasure
e. the right to restrict processing
f. the right to object to processing of personal data at any time
g. the right to data portability, i.e. this right allows individuals to obtain their personal data in a structured, commonly used and machine-readable format. You have the right to transfer your personal data individually from one Personal Data Administrator to another, or to request the Administrator to transfer your data directly to another Administrator. However, your data will be transferred as long as it is technically feasible.
The right to data portability applies only to the data processed for contractual purposes, pursuant to the reached agreement or on the base of your consent.
To use the above mentioned rights, please contact our Data Administrator (to get contact details see points 1 above).
h. the right to withdrawn consent to processing of personal data
You have the right, at any time, to withdrawn your consent to processing of personal data. However, the withdrawal of consent shall not affect the lawfulness of processing based on consent before its withdrawal. To withdraw your consent, please send us such a statement by mail or by e-mail.
i. the right to lodge a complaint
You have the right to lodge a complaint with a supervisory authority, in particular, Inspector General for Protection of Personal Data, who is responsible for protection of personal data.